How does BRM create a new archive database that we can trust?
As the records are received at BRM they are logged, bar coded and verified – often using imported and revised existing database information. Even if the data is limited to a box or file number, it is uploaded on to the See-It system within 48 hours for a client to view. The archive is quickly constructed to contain both verified and agreed records and records that are not verified or are unidentified. At this point the client may discover files that should have been destroyed, or duplicates, or otherwise incorrectly filed records. The result is normally a wholesale cleanup of the record archive and database. The proportion of records not verified normally proves to be less than 5%.
Will moving our archives to BRM involve disruption to our business?
BRM is in the business of relocating archives from one or more locations and consolidating the archive with the least possible disruption to normal working.
Some of the relocations we have undertaken have involved millions of items, some just a few hundred. Before any relocation is undertaken, all parties are consulted and time-scales agreed. Then current database information is assessed and the archive is surveyed.
The actual relocation is achieved using all available labour saving devices at a time most convenient for the client. In the normal course of events, the time that a record or file is unavailable is a maximum of 48 hours. New clients will be able to obtain references from existing clients to confirm this.